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Getting your print collateral just right requires cooperation between multiple departments: creative, marketing, product management and data teams to name just a few. Unfortunately, having so many cooks – including ones who’ve never dealt with a creative brief before – can make it difficult to get consensus on what the key focus of different spreads is, leading to rounds of time-consuming amends.
In MatrixCMS, product managers can just drag and drop elements onto a page to create a visual brief that shows products and page hierarchy, ready for designers to pick up and refine in InDesign. And best of all, it only takes minutes to create.
Design Brief from Matrix Software on Vimeo.
MatrixCMS is designed to streamline print production and centralise product information in five key ways. Here's how it can help you bridge the gap between product management, project management and marketing...
Drag and drop creative briefs
Rather than asking your product teams to fill out a creative brief - a time-consuming and manual exercise in which they're likely to encounter new and ambiguous instructions - MatrixCMS allows product teams to drag and drop product codes, descriptions and images onto a page to demonstrate which products need to be featured where. MatrixCMS then sends this document to your designers, who can refine the plan and design the page in InDesign.
Access to rich media assets
As well as raw product data, MatrixCMS can house product imagery and other rich media, so product managers have access to promotional materials from suppliers, plus content you've created in-house. Not only does this make it easier for them to add rich media to product descriptions (great for increasing online engagement), it makes it far simpler for them to see their options when it comes to images for print marketing, and identify images that have been used previously or are out of date. This way, they can manage visual assets in the same way they do data, so internal marketing teams will always have the most up to date imagery and assets.
Centralised product information
MatrixCMS stores all your product information in one central repository, so you have a single version of the truth that can then be pushed out to all your web and print channels, ensuring your product data is always consistent. It reduces the risk of customers encountering conflicting data if they check two sources, as all your channels can be updated at once. And because your staff are no longer manually updating each and every product on each and every channel, they have more time to invest in moving the business forward.
Template-driven automation
Common marketing types can be templated so that any staff member (or reseller, if you're providing materials for people further down the sales chain) can update images and text, if the job is too small or time-critical to be referred to a dedicated team. For example, staff at Flight Centre produce personalised itineraries for each of their clients.
Integrated approval systems
Workflow tools are built right into MatrixCMS, so project managers can see the status of various pages of a project, and use automated alerts to ensure design, product and data teams get the right information at the right time. MatrixCMS also supports an automated approval workflow, where proofs are distributed, annotated and signed off from within the software, rather than incurring extra print costs by carrying out hard copy approvals.
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